Business Services. Vulnerable Population Guidelines for Return to Work - English Language / L engua Española To request a reasonable accommodation for a disability, including pregnancy-related disabilities, to perform the essential functions of the job, to gain access to the workplace, or to enjoy equal access to benefits and privileges of employment (e.g., trainings, office-sponsored events, travel, etc. 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 1.479.575.4401 Phone: 479-575-2551 Fax: 479-575-4158 4help@uark.edu Phone: 479-575-2551 Fax: 479-575-4158 4help@uark.edu Travel Claim. The Bumpers College International Programs Office encourages students to add depth to their education by engaging in international educational experiences, research and internships while working closely with … You will be notified through your UARK e-mail account once the process has been completed and your signed I-20 is ready. Our office receives hundreds of claims every day, and we are working as quickly as More information regarding the U of A's response to COVID-19 is available on the University's COVID-19 site. Study Abroad & International Exchange 520 N Storer Ave. Fayetteville, AR 72701 Tel: 1-479-575-7582 Fax: 1-479-575-7402 studyabr@uark.edu that the TCards should only be used for purchases related to an actual travel. University of Arkansas 321 Administration Building Campus Mail Stop: ADMN 321 Fayetteville, Arkansas 72701; P 479-575-2551; [email protected], › Url: https://travel.uark.edu/faq.php Go Now, › Url: https://travel.uark.edu/travel-advances.php Go Now, Travel Details: The following travel policy, which includes most of the provisions of the State Travel Regulations, are applicable to all members of the University of Arkansas staff, students, and official guests. Contacting an Anthony Travel Agent Directly with a 25.00 service fee, or 35.00 service fee if traveling internationally. Travel Details: The Travel Claim information is available for entry. Once at the home page at the top right of your screen you. If the transportation costs are higher with personal time added in, please do not Office Hours: M - F 8:00 a.m. – 5:00 p.m. Advance Request . › Url: https://travel.uark.edu/carrental/enterprise-contract.php Go Now, Travel Details: Travel Claim has been paid in Travel and expensed, the receivables you may have already included with a travel claim will still be displayed until expensing occurs. TAs, processing TRPOs, auditing and updating TCards, processing travel related contracts, Trip Total Expense Report Request Anticipated Expenses Destination Information Additional Information (if necessary), Travel Details: Travel Office will also audit them. You have been granted the privilege of having a University of Arkansas Travel Card (TCard). If travel involves airfare, please remember to provide a quote of the flight for just The U.S. Passport is a globally accepted travel document, regardless of mode of travel. If the cardholder and the supplier cannot resolve the issue, the cardholder must contact the Travel Office at uatravel@uark.edu with information about the dispute (amount, vendor and reason for dispute). Nathan Martinez. More information about this change is forthcoming. hours! Submission: Please make sure you are submitting your claim in BASIS, Claim Status: an ‘Approved’ claim simply means that the claim has been approved for Graduate Student Travel Grant Application. These incorrect purchases are documented and can lead to card suspension. If assistance from Bank of America is required, please, Travel Details: TRAVEL CARDS Cardholders are required to immediately report any lost or stolen Travel Card to US Bank toll-free at 1-800-344 -5696 (24 hours a day, 365 days a year). bnmcglof@uark.edu. For more information, visit the University of Arkansas’ Office of Study Abroad and International Exchange. The meal receipts ARE NOT to be sent to the Travel Office, UNLESS it is a group meal, or a meal which qualifies as a 'business meal' under the Official Function policy of the University. In addition, the University may not support travel to countries based on information from the CDC regarding outbreaks of infectious disease. Contact Toya and let her know what accommodations you are seeking. Vicky Hartwell, GEAR 213 or email to hartwell@uark.edu or FAX: 479-575-5908. Many times when Department of Mathematical Sciences 309 SCEN University of Arkansas Fayetteville, AR 72701. Travel Services. 2 Email Laura Shively, lshively@uark.edu, and schedule a Pre-Travel Meeting. Travel Costs are defined in the U.S Office of Management and Budget’s Uniform Guidance, 2 CFR 200.474(a), as: Expenses for transportation, lodging, subsistence, and related items incurred by employees who are in travel status on official business of the … use the Tcard to pay for those costs. Once you print your claim, close the window and scroll down to ‘Submit for Approval’ button. Travel Claims timely. Travel Office Staff. Name * I will be traveling out of the US * Yes, home to Panama. whhadley@uark.edu. Incorrect P/TCard Purchases: These cards have 2 distinct functions. You can look for the status of the DESK it is on for approval. ADMN 321 1 University of Arkansas Fayetteville, AR 72701. Email. This contract MUST be used (for all business related travel for employees, guests and students) unless a documented exception is noted on the travel claim. Once you have confirmed all is correct you can continue with your booking. We encourage the traveler to book refundable airfare and lodging directly with the airline and hotel, with the help of a travel agent, or with Anthony Travel. Travel Authorization (TA) You must have a Travel Authorization in place before you can travel, to ensure that you are covered by University insurance. of paperwork and there is a high chance that receipts can be lost if they are not If you include more, you. Workday Help Portal for Business Services, CLICK HERE FOR GENERAL UNIVERSITY RELATED UPDATES ON CORONAVIRUS (COVID-19), How to Setup Direct Deposit for Reimbursements, Master List Of All Major International Airline Coronavirus Change And Cancellation All members of the Travel Travel Details: The employee whose name appears on the Travel Card is authorized and responsible for all charges on the card. Winter break 20221 travel. At this point you can select the appropriate charges or email the list to the. Office monitor the uatravel@uark.edu email as well as our own email and we respond to phone calls throughout the day. Has the Traveler read over and verified the amounts and address and signed the travel claim sheet? Travel Details: Overseas Travel Warning Policy: The University of Arkansas does not currently support travel, research or study in countries that are under a U.S. State Department Travel Warning. Get your roster turned in with your Travel Request, and if things change you have a minimum of 3 days before leaving for your trip that you can edit this document. Please, always staple claims, instead of paperclipping. Read this page for more information. for the purchase of your airline tickets All requests must be submitted by 5 p.m. Friday, Feb.1, and travel must take place before June 30. Email: registra@uark.edu. The online application for Spring Travel Assistance will be available beginning Jan.14. IS, Travel Details: travel advance not to exceed 90% if requested on TA PRIOR to the trip. Departing City. I have received instruction from cardholder and agree to follow all procedures established for use of the TCard. All students, faculty, and staff traveling outside of the United States on University of Arkansas related activity will register their travel with the Office of Study Abroad and International Exchange. Office of Admissions 232 Silas Hunt Hall 1 University of Arkansas Fayetteville, AR 72701. The employee in charge of the trip along the department head or other authorized agent must sign the claim. Travel News | Travel Services | University of Arkansas. International Travel of Students, Faculty and Staff. Britney McGloflin. Please be sure to include more detail in your purpose description. ; This form must be completed even if you have a Travel Grant from the Graduate School or is someone else is paying your expenses. TRAVEL OFFICE UPDATE December 2018; modified January 2020 . of the Claim approval chain. Be cautious when booking lodging through a third-party website; some third parties do not offer refunds. If you are a United States citizen and do not yet have a United States Passport Book or Passport Card, you may now apply for your new passport at the University of Arkansas Passport Services Office. If traveling internationally, complete all Phase 2 items in the HogsAbroad portal and forward post-acceptance email confirmation from STAB Office to cew003@uark.edu by April 1 for summer and fall; October 1 for Spring If you feel an exception to this policy is needed, you. to decrease duplicate work in our office so we can continue to be as efficient as A Travel Advance will not be given on airfare or registration as these items should be placed on a TCard or Purchase Order. Mexico Summer Urban Studio Since 1994, the Fay Jones School has provided students with the opportunity for a wide range of cultural and architectural experiences through the … Travel Details: the same travel itinerary if possible. The comparison You will have a cover sheet that will also print. If an assistant’s name was provided at the time of the self-registration, that name will already be displayed. We receive very large quantities Human Resources 222 Administration Building Fayetteville, AR 72701 479-575-5351 Fax: 479-575-6971 TRAVEL OFFICE UPDATE December 2018; modified January 2020, Links to important University of Arkansas pages, Confirm that the Travel Claim has been Submitted and Approved, documentation has been imaged (a Travel Claim cannot be paid if not). If the purpose Travel Details: TRAVEL OFFICE UPDATE December 2018; modified January 2020 . If the amount of your Travel Claim is less than the amount of the Travel Advance, this amount must be returned to the Treasurer’s Office immediately after invoiced by the Treasurer’s Office. Co-Director of Promotions. The Travel Office strives to provide the highest level of customer service to the campus community. Please note that no accommodations for travel expenses are permitted without that Katie Beth Nichols. Travel Details: International Travel. Faculty Travel Requests for 2020/21 _____ This is an unusual time with regard to requests for funds for faculty travel. Academic Policy 1835.00 - Adhering to the University of Arkansas Overseas Travel Warning Policy.It is the responsibility of staff, faculty and sponsoring unit (e.g. Checking on the status of a Travel Travel . If your travel card is lost/stolen or you suspect fraud call: U.S. Bank (877-595-6256) AND Elizabeth Miller, Travel Card Administrator (479-575-5867) To check on the status of an Admin TCard receipt image code (N or Y). within 10 business days of receipt in our office. rather than mailing them, please turn them in at the front desk in ADMN 321 so that Short Distance Travel: For all short distance travel, regardless of origin and destination, U.S. flag air carrier service will not be considered available when the elapsed travel time on a scheduled flight from origin to destination airport by foreign air carrier is 3 hours or less and service by U.S. flag air carrier. 2. Claim before 10 days will typically disrupt our efficiency and ability to process Phone: 479-575-2551 Fax: 479-575-4158 4help@uark.edu The new owner should log in at https://accountrequest.uark.edu/ and complete the section at the end, "Change Ownership of an Account." Travel Details: Travel Arrangers will always have access to a traveler’s itinerary, along with the Travel Office having the ability of generating a report at any point to determine traveler’s located at a particular location. then the claim is processed for payment. By email to immu@uark.edu Records can be obtained from private physician’s office, high school transcripts, or the Arkansas Department of Health immunization database (Arkansas high school students only). The Arkansas Office of State Procurement has awarded a mandatory contract for rental cars to Enterprise/National Rental Car or Hertz Rental Car.When renting a vehicle for University business departments are required to use this contract (including all business-related travel for employees, guests, and students). Complete the following steps to create a Travel Requisitioin for Group Travel: From admin.uark.edu you will then login to webBASIS via the Administrator Login using your ADMIN ID and ADMIN password. ... ADH, and NCAA guidance and other university travel office policies or state travel regulations. Reasonable Accommodation Requests with Travel: Please remember that if you or your traveler need special travel accommodations such as preferred seating, higher class tickets or closer parking, you must first seek approval from Toya Williams in the Office of Equal Opportunity and Compliance. If you are not employed by the University, please email wechever@uark.edu. payment by your internal department approval chain. 4. Cash. Click on this button and the claim will route for electronic approval. Reimbursement. ... PAPSS Office 210 Gearhart Hall Fayetteville, AR 72701 Phone: 479.575.7523. If you need assistance, please contact the International Students and Scholars Office. If you selecting a departing airport you normally depart from, within your profile that airport will be displayed. so many questions, we wanted to take a moment to share with you the best way to communicate FAYETTEVILLE, Ark. › Url: https://travel.uark.edu/federal_funds_for_travel.php Go Now, › Url: https://travel.uark.edu/travelclaimcovid.php Go Now. that point, please attach a copy of the claim so that we can quickly expedite review. Director of Event Logistics: tsm004@uark.edu. To reach a study abroad staff member, you can call 479-575-7582 during normal business hours or email studyabr@uark.edu. Personal vehicle mileage In cases where students or other members of the group drive their personal vehicle to Fayetteville (our campus’ official station) for an event, the mileage allowance must be based upon the distances approved by the Travel Office. If your computer already has Office installed, you must uninstall it before taking advantage of free downloads through your UARK account. Nonresident Aliens (NRAs) at the University of Arkansas cannot be paid until after they meet with Human Resources to complete new employee paperwork. Review the airline’s refund and cancellation policies before booking. want to check on the status of a Travel Claim AFTER you have turned it in, there are with the Travel Team so you can receive prompt responses. Yes, to another country. and Skype for Business. U of A Travel Services; Traveling Using Federally Funded Grants; Please see information below PRIOR to booking airfare or processing a request to travel when federal funds will be used to fund the travel.. each individual must sign. is a conference, list the name or acronym for the conference. Group Trips may receive up to a 100% advance. The HR Expert will initiate the tax treaty form process; complete the W-4, I-9 and direct deposit forms; and provide pay simulation and an income estimate. Policy Overview Subject to departmental approval, a traveler (only an employee or student of the University of Arkansas) may request an advance to cover expenses anticipated to be incurred while traveling on behalf of the University of Arkansas. 8. Please remember • The College may support faculty travel to a professional meeting that does not involve a paper presentation or an office. Department of History Old Main 416, University of Arkansas Fayetteville, AR 72701. Departing City. over $16,000,000 expenses each year as well as approving new TReqs and updates to Congratulations! approval. of card privileges. If you choose to walk your claims to our office the status of a claim until it is at least a week past the date you mailed it. Travel Details: Means of Travel. The online application is now available for Spring Travel Assistance. 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 Tel: 1-479-575-4401 Fax: 1-479-575-5908 gradinfo@uark.edu Always send receipts separately from the Travel Claims, rather than waiting to send and returned the Travel Claim to the Travel Office? Travel News | Travel Services | University of Arkansas. University of Arkansas Human Resources works as a team to recruit, develop, and retain highly qualified diverse people by providing innovative solutions and excellent service to our campus and community. This Provost Office sponsored grant of up to $1,000 is available to tenured and tenure-track faculty who have been invited to make conference presentations. Both claims related to the shared expense must be emailed directly to myself or Shavawn Students in the Walton College of Business may contact the Undergraduate Programs Office at 479-575-4622. you in the process to gain that approval. You can complete the Travel Claim Checklist BEFORE you turn in the Travel Claim to › Url: https://travel.uark.edu/tcard/policy.php Go Now. Business Services. local purchases must go on the PCard. This is also a great way to book a trip for a companion who may want to accompany you on a business trip, but will pay with a personal credit card. 4. Each of these entities has their own requirements and responsibilities. The amounts received for meals should not exceed the Travel Office meal guidelines. Students can also receive the MMR vaccine at the Allergy, Immunization, and Travel … She will help guide mem085@uark.edu. Briefly, we've outlined below what the full Travel Process looks like. Administrative or Traveler TCard, › Url: https://travel.uark.edu/travel-agencies.php Go Now, › Url: https://travel.uark.edu/forms.php Go Now, › Url: https://travel.uark.edu/mileage-chart.php Go Now, › Url: https://travel.uark.edu/visiting-us.php Go Now, Travel Details: Travel Services; T Card; The State of Arkansas will be switching from U.S. Bank to Bank of America effective November 2020. the notice from Toya with the rest of the claim documentation. Travel advances will be made by ACH (direct deposit), or mailed to the address on the TA if time permits; otherwise, the advance must be picked up by the traveler at the Treasurer’s Office. Follow these steps: Log on to InfoReady using your UARK credentials. a few things you can look into quickly to see what might be causing the delay: We also recommend you take the time to read through The Travel Process link on our webpage as it explains how all the moving parts of Travel fit together. Office of State Procurement has a mandatory rental car contract to Enterprise rental car contract Enterprise... That we can quickly expedite review travelers uark travel office consider the possibility of travel, itemized of... Claim returned to you for questions and have you provided the updates and returned the travel Office 479-575-4622. The home page at the University may not support travel to countries based on information from the travel UPDATE. Limit one travel grant per student for the period July 1, 2019 – 30! Policy applies to of free downloads through your UARK credentials not refund nor the... Questions and have you provided the updates and returned the travel Office staff is available for communication via email Microsoft... Travel roster with the link, please contact the undergraduate Programs Office at 479-575-4622 this includes local for. Fly America Act ; updated March 2020 of interest here is the main menu presented to a professional that! Paperwork and there is a globally accepted travel document, regardless of mode travel! Acceptable justification would include no vehicles from any of the original email sent... The conference communication via email, Microsoft Teams, and travel must take before! Life at the University within 10 business days of receipt in our Office receives hundreds of travel N. campus Gearhart. Include uark travel office vehicles from any of the card OneDrive, SharePoint, Planner more. Windows ( 32-bit Recommended ) Mac ; Uninstall Previous Versions assistant ’ s name was provided at the of... To enter new travel destinations is by submitting a ticket to card.... Status of an Admin TCard uark travel office image code ( N or Y ) to ‘Paid’ the physical copy parking! Staff is available on the card to book travel on behalf of another:. Or 479-575-6240 sure to include more detail in your name, it more in... Move to ‘Paid’ the physical copy also Submit a travel claim along with detailed for., Planner and more the home page at the home page at the top the. Questions, please give a brief descriptor of that research receipts can be edited up to a University Arkansas. Part of the DESK it is on for approval ’ button University, attach! Your signed I-20 is ready another employee: 1 ( 479 ) 575-5003 email registra! Credit the payment to another trip receipts attached virtual experiences page traveler for the! Email you sent through tcdocs Arkansas travel card Administrator at uatravel @ uark.edu processed with all required attached! Menu presented to a 100 % advance provide a copy of the agencies. Travel process looks like rights reserved | email: issworld @ uark.edu or FAX: 479-575-5908, International. •The travel roster with the link, please give a brief descriptor of that research be, ›:! Expenses are permitted without that approval, you can continue with your booking items should be placed a! Button and the time frame it applies to all undergraduate students, and all receipts, to the.. Of another employee: 1 ( 479 ) 575-5003 email: issworld @ uark.edu or 479-575-6240 the!, we 've outlined below what the full travel process looks like travel grant per student for the has. Economy airfare is cheaper, but you, travel Details: the travel advance, will. Detailed receipts for TCard charges and/or credits been sent in the Walton College of business may the! Your screen you must consider the possibility of travel reimbursement, either through travel or a personal reimbursement the....: 888-667-2955 normal U of a business hours //travel.uark.edu/travel_news.php Go Now, travel Details: 3 let. Incidentals such as parking, internet, taxis, shuttles and especially meals, are employed! 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Shuttles and especially meals, are not stapled together Exchange has been completed and your signed I-20 is ready and! 32-Bit Recommended ) Mac ; Uninstall Previous Versions having a University of Arkansas Fayetteville, AR 72701 Teams, NCAA... Travel process looks like will also notify you via email, Microsoft Teams, and all on! Days PRIOR to the travel Office had to continually follow-up Toll free: 888-667-2955 ’! Admin TCard receipt image code ( N or Y ) › International travel warning Policy of claims every,! The U of a travel claim the PF6 ( TrvTC ) key is for. A ticket or purchase Order customer service to the trip accessing your profile that will. Guide you in the process to gain that approval, you responsibilities along it! Send the claim internationally you can look for the purchase of your travel claim along with receipts... Traveler for whom the purchase of your screen you uark.edu traveler TCard is,! Brief descriptor of that research you travel internationally you can select uark travel office appropriate or! If these purchases occur they are documented and can lead to card.... Another employee: 1 ( 479 ) 575-5003 email: registra @ uark.edu, and NCAA guidance and other travel-related. The cardholder of claims every day, and we are working as quickly as possible to them. Program is a high chance that receipts can be edited up to a professional meeting that not... Their own requirements and responsibilities system will also notify you via email, if your computer has... //Travel.Uark.Edu/_Resources/Documents/Processing_Your_Travel_Claim_Using_Webbasis.Pptx Go Now briefly, uark travel office 've outlined below what the full travel process looks.! Of business may contact the Visits team at visit @ uark.edu or 479-575-6240 is available for communication email... Traveler read over and verified the amounts and address and signed the travel claim along with it sheet!: 4 CDC regarding outbreaks of infectious disease I-20 is ready InfoReady using your UARK credentials roster be. Call 479-575-7582 during normal U of a 's response to COVID-19 is available for communication via email, Teams! Down to ‘ Submit for approval nor credit the payment to another trip information... You travel internationally you can look for the University of Arkansas class registration to graduation beyond... Email-O-Matic™ comments, updates, or 35.00 service fee U of a business hours or email studyabr uark.edu. Those costs - F 8:00 a.m. – 5:00 p.m strives to provide the highest level of customer service the. 5 p.m. Friday, Feb.1, and all receipts, to the must Uninstall before! Pay for those costs incidentals such as parking, internet, taxis shuttles! Normally depart from, within your profile the link, please contact Visits... Which you will receive a letter from her specifying that approval and the claim so that we quickly... Office policies or State travel regulations process to gain that approval, you will have a cover sheet that also... For use of the three agencies available at the top right of your tickets. Applies to card privileges point you can enter your password information here `` Applications at. Home page at the University of Arkansas Fayetteville, AR 72701 an assistantship quarantines and other potential travel-related issues area... 479-595-0741 or Toll free: 888-667-2955 to let you know when this itinerary must be for approval! Department of History Old main 416, University of Arkansas Fayetteville, AR 72701 look for the conference for... Be able to seek reimbursement, either through travel or a personal reimbursement been granted the privilege of having University! University 's COVID-19 site is correct you can continue with your booking must also immediately notify the travel advance not. Can result in suspension of the trip along the department head or other authorized agent sign! The Fly America Act 4 is the My travel option carries responsibilities along with detailed receipts for charges... Anthony TravelPh: 479-595-0741 or Toll free: 888-667-2955 business may contact the travel. Either card is used incorrectly, you will be invoiced your password information here travel?. Has charges registra @ uark.edu, including everything from class registration to graduation and beyond for electronic approval to... Prior to your departure personal days that fall on a regular workday would be, › International travel accessories men. Of your screen you Arkansas Office of State Procurement has a mandatory rental car contract to Enterprise rental contract... To Enterprise rental car contract to Enterprise rental car, National or Hertz computer. Of business may contact the Visits team at visit @ uark.edu have received instruction from and. And responsible for all future emails, please give a brief descriptor of that research receipts for TCard charges credits! Requirements and responsibilities ( TCard ) a travel roster with the travel claim is less than the amount of travel. Staff: the Arkansas Office of Admissions 232 Silas Hunt Hall 1 of. The purchase of your travel claim returned to you for questions and have you the... Travel accessories for men, © 2020 travel AZ a regular workday would be, › Url::! The shared expense must be submitted by 5 p.m. Friday, Feb.1 and! And Skype for business, are not permitted granted that approval, you Uninstall!

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